Individuals may request copies of their occupational health records or parts thereof, at any time. These requests are known as subject access requests (SARs). If an individual wants access to their occupational health records, the request must be made in writing containing a signature, (if in letter form); otherwise the letter or e mail must include: full name and title (Miss/Mrs/Ms/Mr) – date of birth – current address – reason for request. If we receive the request by e-mail, we may make an additional security checks to ensure you are who you say you are. This is designed to protect your information.
If the request comes from a third party, such as a solicitor, then it is essential that we have the following information included along with a signed/dated consent form from the individual (i.e. the consent must contain the words ‘I consent to the release..’): The individual’s full name and title -Their date of birth -Their address -They must also expressly request their occupational health records from Spirit Occupational Health Service (please do not ask for the occupational health records from their company as these records will only be the outcome reports which the company hold and not our full/exert of records requested). If we receive a request from a third party we may contact you to verify that the request is legitimate and you have asked them to request the data.
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